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APSA Travel Grants

APSA is pleased to provide travel grants to U.S. graduate students, international students in the U.S., international scholars, and unemployed members for attendance at association conferences, specifically the Teaching and Learning Conference and the APSA Annual Meeting. A travel grant can cover the costs of travel to the meeting, such as lodging and meals.

Travel grant applications for the 2016 Annual Meeting closed on April 18, 2016.
For questions about the travel grant program or applications, contact [email protected].

To donate to an APSA Travel Grant, click here.

Am I eligible for a Travel Grant?

To be eligible for an APSA travel grant, you must:

  • Maintain your APSA membership through the date of the conference for which you are receiving travel grant funding.
  • Reside more than 30 miles from the conference location. You are not eligible for a travel grant if you live within 30 miles of the conference  site.
  • Submit all itemized receipts for expenses, an APSA-provided expense form, and your attendance badge as proof of attendance. APSA does not cover expenses that are not submitted without an itemized receipt.

This grant money is reportable income, and treated as non-employment compensation by the IRS. To accept the award, APSA requires that all recipients complete and return a W-9 or W-8 BEN.

What does a Travel Grant cover?

A travel grant from APSA can cover the following costs:
  • Ticket and cab fare: Economy bus, train, and plane tickets are covered by the travel grant. Conference related cab fare around Philadelphia is also covered.
  • Mileage: Mileage to the conference is reimbursable with a document showing the distance of your trip, should you travel to the Conference by car. Mileage is reimbursable at the current IRS standard mileage of 54 cents per mile traveled.

    • APSA accepts printed directions from sites like MapQuest, Google Maps, Yahoo Maps, or Bing Maps as documentation of your mileage.
    • You must also demonstrate that your mileage is less than the cost of a flight. As proof, APSA accepts a printed copy of the cost of a flight to Philadelphia on the day that you plan to travel.
  • Hotels: The costs of a stay in a hotel, hostel, or other rented lodging such as Airbnb during the conference are covered by a travel grant.
  • Meals: The costs of meals during the conference are covered by a travel grant.

An APSA travel grant does not, however, cover any of the following costs:

  • Business or first-class tickets: Business or first-class tickets for a train or plane are not covered.
  • Gasoline: Receipts for gas are not accepted, if you travel to the Conference by car. For APSA to cover the costs of a car trip, you must provide your mileage to the Association using the instructions above.
  • Alcohol: APSA does not reimburse receipts for alcoholic beverages.
  • Registration: APSA cannot apply your grant funds toward the cost of your registration for the conference.

For a downloadable copy of APSA's travel grant policy, please click here.

American Political Science Association
1527 New Hampshire Ave NW
Washington, DC 20036-1206
(202) 483-2512 • Fax: +1 (202) 483-2657

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