Instructions for Annual Meeting Participants 2008 Annual Meeting Participation Guidelines

Detailed Instructions: Instructions for Panel Chairs Instructions for Authors and Co-authors Instructions for Discussants Instructions for Poster Presenters

Rule #1: Participation Limitation
Participation in the Annual Meeting is limited to two (2) appearances on sessions organized by the APSA Program Committee, Organized Sections, and Related Groups. An appearance may take the form of paper or roundtable presenter, discussant, or chair. Appearances in workshops, poster sessions, evening sessions, and theme panels sponsored or co-sponsored by the Annual Meeting program chair(s) do not count against the participation limit.

If a person is appearing during a panel session as a paper giver or roundtable presenter, serving as discussant and /or chair of the same session does not count as an additional appearance. A person may appear on the program only once as the sole author of a paper unless one of his/her single-authored papers is on a panel organized by Division 9: Teaching and Learning in Political Science or Division 10: Political Science Education.

Rule #2: Pre-registration
The APSA Council requires all program participants to pre-register by April 25, 2008. Participants who do not preregister by April 25 will not be listed in the Preliminary Program. Participants added to the program after April 30 should pre-register within 10 days of receiving their notification.

Rule #3: Exempt Participants
Prospective participants may request of a division chair or panel organizer an exemption from the pre-registration requirement if they are:

1) Not a political scientist;
2) Appearing on only one panel; and
3) Not an exempt participant in 2007.

An exempt participant receives a badge for admission to all Annual Meeting activities but will not receive an Annual Meeting Final Program or the reduced hotel rate.

Rule #4: Paper Author Responsibilities
Paper presenters are expected to:

1) Ensure that the members of their panel, especially discussants, receive their paper by 
    the first week of August; 
2) Submit their paper to PROceedings, APSA's online archive of Annual Meeting papers.

Rule #5: Panel Scheduling
Panels are scheduled in fourteen (14) time slots beginning at 8:00 AM on Thursday and concluding at 12:00 PM on Sunday. Participants are expected to be available for any of the fourteen time slots.

If your schedule is limited by a teaching or travel constraint, inform the division chair of your panel by April 11, 2008 or upon your acceptance as a participant.  Because of the volume of the meeting, we reget that we cannot guarantee any scheduling requests.