Meetings and Conferences Assistant

The American Political Science Association (APSA) is seeking an enthusiastic professional who is looking for a place to build a career in the meetings and conferences arena.

We have an immediate opening on our meetings team, to provide extensive assistance with the planning and execution of APSA’s Annual Meeting of 7,000-plus attendees, the annual Teaching and Learning Conference, and various smaller meetings and related activities.

As a member of our three-person meetings team, the assistant is an integral member of our staff of 26. The assistant has responsibilities that range across a number of projects, including:

• Acting as liaison to APSA’s 50+ affiliated groups
• Coordinating APSA’s annual awards program
• Recruiting and managing departmental interns
• Managing conference program advertising
• Coordinating business meetings, receptions, and room blocks for the national conference
• Serving as hotel and travel liaison for APSA committee meetings and a key point of contact for department communication
• Assist with event programming and perform other general meeting planning and administrative responsibilities as assigned 

The ideal candidate will be a team player who is highly motivated, detail-oriented and accurate, and able to work independently. This position requires exceptional writing, communication and customer service skills, and must interact and communicate effectively with staff, members/nonmembers, attendees and exhibitors. The assistant must manage time, meet schedules and deadlines, and handle multiple assignments simultaneously, all with energy and initiative. Must be adept at learning new software, and work effectively under pressure. Proficiency in database management, Microsoft Office Suite, Outlook and internet research skills are required. Past association meeting planning experience is a plus. Some travel is required.  

This position requires a bachelor’s degree. Entry salary in the low to mid thirties. Excellent health, leave and training benefits, in Dupont Circle location two blocks from Metro. APSA offers a positive staff, an upbeat environment, and a great opportunity to acquire a firm grounding in all aspects of meeting management. 

To be considered, please e-mail cover letter, resume and salary requirement to hr@apsanet.org or fax (202) 483-2657. No phone calls, please. APSA is an equal opportunity employer committed to workplace diversity.